Lembas is paid each week by cheque. The financial coordinator is responsible for ensuring that the cheque is left in the folder in the co-op and it is up to whoever recieves the order on Thursday afternoon to ensure that the cheque is given to the delivery driver.
How do we pay Goosemoor?
Goosemoor is paid each week by cheque. The financial coordinator is responsible for ensuring that the cheque is left in the folder in the co-op and it is up to whoever recieves the order on Thursday afternoon to ensure that the cheque is given to the delivery driver.
Who writes these cheques?
The financial co-ordinator fills out a form detailing the amount we need a cheque made out for, and takes the invoice up to the ARC cash office. They copy the invoice and ask us to come back the next day to collect the cheque (which is filled out by the cash office).
What bank accounts does green action have?
We have a co-op account that we only use for money from sales of stock, personal orders or vegboxes;we use this acocunt to pay Lembas and Goosemoor. There is also a a general account we use for membership money, and a funding account which is where the Union put any funding money they decide to award us.
How do we put money in/take money out, and who can do this?
Only the three account signatories can do this. They are the 'president, the 'secretary' and the 'treasurer'. These are labels the Union has made us use, not committee positions. The names given to the Union for this are obviously our financial co-ordiantor, Danni, and then Hayley and Amanda as well. There are a variety of forms to choose from, and signatories have to pick the right one according to the purpose of the money being paid in or out.
Do we get any money off the union, when do we have to apply for this, and how?
Yes. The finnancial co-ordinator gets a form from the ARC office at the start of each semester. We brainstorm for ideas at a meeting, then they fill in this form listing our expected income, what our planned expenditure is, and then what we'd like funding for and how this funding will meet the aims of the society. The Union usually gets back to us a few weeks later and lets us know what we have been awarded.
What can we use this union money for?
Its not wonderfully clear... the new rules appear to be that you can spend it on anything as long as it meets the society's objectives and isn't things like food, drink and socials: we can fund allotment stuff, co-op improvements, trips, or publicity etc.
How do we raise other money?
Through membership and any other fundraising ideas anyone has: band nights, bring a dishes with donations etc.
What can we use this fund-raised money for?
Whatever the members who turn up to meetings agree on. Obviously it will be of benefit to the society and its members.
How often does the financial co-ordinator have to report on green action funds?
The financial coordinator reports on green action funds every other meeting, ie once a month.
How can members access the financial records?
All transactions are recorded in the financial records file on the document shelf.
Can I get money back when I pay to get posters printed?
Yes, hopefully, we have applied for funding for printing poster, fliers, etc, so keep your receipts and take them to the cash desk to get money back. We will only know for sure when we get the funding application back.
