We have a stall at the freshers' society fair at the start of the year, and the re-freshers' fair after Christmas. However, we also recruit new members throughout the year by talking to people who come to the co-op, and having stalls in the Union, and even at events such as the Moor music festival.
If they are a student, they fill in a membership form and pay £3 (or £2 if they're feeling very poor!). Membership money goes in the marked red cash box, not the till. Fill in their details in the blue membership book which should be on the document shelf. Ask them if they want to be added to the mailing list, and if they don't then don't write in their email. At the start of the year, ie at the freshers' fair, people may just want to join the email list, but not become a member. In this case, we'll take their email and the membership co-ordinator will add them to the email list, but when they come to the new members' meeting, or when they come to the co-op, we'll try to reinforce that they really should join.
What happens to the forms that are filled in?
The membership co-ordinator checks in the co-op once a week for newly completed forms, and checks that the new members' details have been transfered from the forms into our membership book. They also add their email to the list: the new member will then receive a 'welcome' email, and will start receiving news about what is happening in Green Action
Why do we charge a membership fee?
This money goes towards covering errors, spillages and the like, as we sell at cost price and so do not make any profits. It is also invested in Green Action activities and trips.
How much is the membership fee?
The membership fee is £3, or £2 if they can't afford it. We need money to cover any losses we make through spillages, things going out of date etc. We also want those who use the co-op to understand that it isn't a shop, but part of a society which people join, and volunteer other members, by keeping the co-op going. Membership money is invested in the society; this could be books, tools, and other general improvements. At the moment its being used to pay back the loan the Union gave us because of our financial difficulties.
Where do we put membership money?
The membership money goes in the red cash box, next to the till. It is marked "membership money".
Who is responsible for putting this in the bank, and how often should they do this?
The accounts co-ordinator is responsible for putting this in the bank and will do it when she sees fit, probably for membership money when there is over £25. She will leave enough in to give people change if they need it.
What is the green action email list for?
The green action mailing list allows any member to email every other member at once, by sending a message to greenactionlists [dot] riseup [dot] net. Emails should be about organising co-op related things, explaining how new things work, announcing upcoming socials, allotment workdays, etc, or anything relating to issues that Green Action Members are likely to be interested in such as humanitrian or green issues. They can receive a digest three times a week instead of every email individually by logging in to riseup with your email and password (as given in the first email you receive riseup) and clicking on 'your subscriptions' - 'greenaction' - 'options' - then selecting 'reception mode - digest'.
Who can add people to this list?
The membership co-ordinator, Nanda. Although this year quite a few other committee members know how to do this too as its a new position.
How do they do this?
They go to http://riseup.net/ and log in to Riseup lists at using the Green Action 'moderator' acount details, which are known to the person above. They click on 'your subscriptions', which shows the lists that they're signed up to, then click on 'greenaction', then 'members', then 'multiple add'. They then type in all the addresses and as a list and click 'add'. It will display how many people have just been added, and how many addresses weren't added; because they were typed in wrong, the handwriting was illegible, the address didn't exist, or because the person is already on the list.
What is on the automatic first email a new member receives?
There is a bit at the top telling people they've been added, what their username is and what their password is. There is also a bit about what Green Action is and what the list is for and that there is an archive of past emails. This should be the same text you can see when you log in to riseup lists and go to the homepage, written by the people who set up the list initially. The message also lists the events that are upcoming, kept updated by the membership co-ordinator.
How does someone unsubscribe form the mailing list?
They can send an email to greenaction-unsubscribelists [dot] riseup [dot] net
What other email lists are used by green action?
There is a volunteers list (foodcoop at lists riseup net) and a vegbox list (vegboxes at lists riseup net).
The volunteers list is for people who are doing co-op shifts or interested in doing a shift. It's for co-op specific information that normal members probably wouldn't be interested in. The co-op co-ordinator adds new people to it using the 'moderator' account details. The vegbox list is for people who order veg and fruit boxes through the co-op. It is used to remind people to place their order and pay for it, and to remind them to pick it up. The Goosemoor co-odinator adds/removes people from it using the 'moderator' account details.
Who has a copy of these email lists?
Only people who know the 'moderator' account details can view the list of members. This is to stop anyone being able to pull off the list of email addresses and send spam.
What is the green action email account for?
unigreen at leeds ac uk is for communication with Lembas and Goosemoor, as a first point of contact for people wanting to get in touch with the society, and to make sure that by having a society account one person isn't responsible for all communications.
Who can access unigreen and how?
All committee members, those on the Lembas ordering team, and some other members who have needed to use the account for whatever reason, have the log in details. It is accessed by going to the Uni webmail page, as you would to access a personal webmail account.
Do we let non-members use the co-op?
In a word, no. However it is up to the discretion of the volunteers working a shift to use sense to enforce this rule. If someone comes down once or twice for a seasme snap then it doesn't really matter. If they use the co-op constantly then they have to be a member.
Also, tea, coffee and personal orders (Lembas or Goosemoor) are strictly members only services.
What do I do if a new person wants to volunteer for a shift in the co-op?
First off, they should be a member. Then they should check the rota which is attached to the outside of the co-op door. If there is a free space then they should fill in their name and email the co-op co-ordinator Susannah (susannahtrevelyan at hotmail com). If there is only one person down for a particular shift it's fine for someone else to add their name to that too. If every shift has two people on then email Amanda with the shift you'd like to do, and she'll email the others to check it's ok. Please emphasise that by writing their name down they are making a commitment, and we need them to turn up on their first shift especially, so we can train them! The rota is the same for the whole term.